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Users

User Permissions

Create a New User

Create multiple users

Change user password

Modify user's permissions, information

Delete a user

Inactivate a user

Create a New User

If you want to create multiple new users, please see:

Create Multiple Users

Do NOT create a user with username starting with "auto". Any user with this kind of username will be deleted when linking databases.

You first need to log in into Open Enventory with an account with admin permission

Step 1: Choose Settings

Step 2: Choose Users

Step 3: Click on the plus side button ➕

Step 4: Add info such as username, password.

Username needs to be unique across the whole server, not just a single database.

Current password requirement is:

7 or more character
include at least 1 number

Step 5: add additional info such as name, locations

Step 6: Choose the appropriate permission

Choose one of the predefined permissions or "User defined" for customized permission

Step 7: Click on the green check mark: ✅

You should see the new user on the new screen if success:

Create a Guest Account

borrowing of chemicals by users from outside of the group (guests)

Currently, this function is only available in KV's version of OE 2020-09-26 or above.

Details

The idea is each group should have one ‘user’ account designated for external users (users from outside of the group, guests). When someone outside of the group comes and borrows chemical containers, this account barcode should be scanned and following by the container barcode. This specific account (made by turning on a specific permission setting External borrow in Predefined permission) is set so that during checking out of a chemical container by this account, a pop-up window would open and ask for the specific info (borrower’s name, group, contact info, and the group member assisting during checkout). This info is then saved into the history entry of that exact checkout event.

Guide

Step 1: Create a new user, ‘guests_<database_name>’ for example.

While creating this user, choose the following ‘External borrow’ in the ‘Predefined permissions’

Step 2: Use this new account barcode in the OE barcode terminal. During checkout, a popup window like this should open to ask for more info:

The provided info will be appended to the history entry for that particular checking out event. Example:

Create Multiple Users

Do NOT create a user with username starting with "auto". Any user with this kind of username will be deleted when linking databases.

You first need to log in into Open Enventory with an account with admin permission

Step 1: Choose Settings

Step 2: Choose Import

Step 3: download the User template and fill out the sheet according to the instruction.

This is a copy of the Excel User Import template. It is better to download the template from Step 2 above

Step 4: on the Import page:

Choose user in the table field:

Click on Choose file button to choose your prepared excel user import file from step 3
Choose the number of Lines to preview
Choose number of lines to skip (header lines)

Step 5: click the green check mark to start uploading the file

Step 6: match the appropriate column for each info

Step 7: click the green check mark

A similar screen as screenshot below should appear after success uploading

Change User Password

Change user password using an admin account

You first need to log in into Open Enventory with an account with admin permission

Step 1: Choose Settings

Step 2: Choose Users

Step 3: click on Details button ( ) on the same row of the user you need to change password

Step 4: click on Edit button () (or double click anywhere on the info window)

Step 5: type in the new password and repeat

Step 6: Click on the green check mark: ✅

Change one's own password

First, open up Open Enventory in any web browsers. Your screen should look as follows.

After logging in you should see the general window for searching chemicals.

Click on the “Settings” tab top and center of the page (outlined with a red box below).

This will change the left side bar. At the top of the left side bar you should see “Change password” Click here (the button is outlined with a red box below).

Your screen should have two boxes as shown below. Fill in both boxes press the “Change password” button right next to the text fields and your password has been changed.